Presentation Guidelines for Oral and Poster Presenters

Guidelines for Oral Presenters

Each oral presenter is allotted 25 minutes. Of these, 20 minutes are allocated for the presentation and 5 minutes for answering questions from the audience. Please stick to the time limit! For your presentation slides, use one of the following formats: PPT, PPTX or PDF. Please lay out the slides in 16:9 format. There is no mandatory template. Kindly be in the room 15 minutes prior to the start of your session and bring your presentation on a USB flash drive so it can be transferred to a central laptop. 

Guidelines for Poster Presenters

The two poster sessions will take place on September 17, 2025: the first from 11am to 12:15pm and the second from 1:35pm to 3:15pm. Please be prepared that the session chairs will walk from poster to poster and ask each author to say a few words.

Poster presenters are requested to use this template. It is important that you follow these guidelines when creating your poster:

• Format A0 (84.1 x 118.9 cm, portrait style)
• No font smaller than 18
• Use bullet points rather than long texts
• Pictures and diagrams in good resolution

Poster Presenters should bring their finished poster to the conference. Please hang your poster on the morning of September 17 at 8:00a.m.. Adhesive tape will be provided on site. The posters should be taken down at the end of the day, by 5:00pm. Posters not taken down as per this guideline will be automatically disposed of.

Alternatively, it is possible for the conference office to arrange for your poster to be printed for a fee of 30 euros net, saving you the hassle of transport. To do this, you would need to log in to ConfTool with your access data and subsequently book poster printing. You can add the poster printing to your existing registration by clicking the “Edit Your Event Registration Details and/or Register for Another Event” option at the bottom of the main page after logging in.

If you wish to take advantage of this benefit, you would need to send your poster to the conference office (office@empc2025.org) by September 4, 2025 at the latest, as a pdf-file in the original format of A0 with a minimum resolution of 300 dpi. Please leave 3mm of bleed on all four sides and put crop marks on the printing file. If the file is too big to send it by email, please use WeTransfer or a similar service to send it to us.

The deadline for abstract submission has already passed. Authors have recently been informed about the acceptance of their contributions.

As a next step, we kindly ask all authors whose abstract has been accepted as an oral or poster presentation to submit a full paper of 5 to 8 pages. Papers can be uploaded only as pdf file and not as Word file or in any other format. The extended deadline for paper upload is June 16, 2025. Please be sure to use the templates provided by IEEE and linked below for paper preparation.

Downloads

Word – Template: Download here

Latex – Template: Download here

The full paper upload in ConfTool is now open. Before uploading your paper to ConfTool, the file must be checked by the IEEE PDF eXpress Checker to ensure that all formal requirements are met. Here is the link to the IEEE PDF eXpress Checker: https://ieee-pdf-express.org/account/login?ReturnUrl=%2F. The ID is 63132X.

An electronic version of the papers will be distributed at the event; and will also be available through IMAPS Source and IEEE Xplore after the conference.

Registration for the conference is now open. Please remember that for every accepted paper one person from the group of authors will have to register at the author rate. We kindly ask you to register by the end of the early bird phase on June 16, 2025 at the latest.

If you have questions concerning the paper upload, please contact the conference office at office@empc2025.org.